FOR HOAs, CONDOS, NONPROFIT BOARDS, CLUBS AND CONGREGATIONS
Your community already governs.
Give it a board office.
The Board Office for a volunteer-run community.
The notice, the meeting, the minutes, the resolution, the record, the dues and the election, in one place. On a screen a 75-year-old can read, and on paper when your board wants it.
$348 a year for a community of up to 50 members, which works out to $29 a month. Billed once a year. Every band gets every module.
THE BOARD OFFICE
One roof. Every civic function.
Everything a volunteer board runs on today with a Gmail thread, a Word document and a shoebox of paper ballots.
§ 01
Announcements
Write once and it reaches every member on the roster by email, with a permanent record of what went out, to whom, and when.
Text messaging under the governance.center brand waits on its own carrier approval, so today announcements go by email.
§ 02
Decisions & Elections
Board elections, budget approvals and bylaw amendments run on the vote.direct election engine: verified voters, secret ballots, and a tamper-evident record of the result. Unlimited decisions are included in every band.
§ 03
Meetings & Minutes
Schedule the meeting, send the notice, collect RSVPs, watch quorum, and publish minutes that file themselves into the record.
It never tells a board that its notice was legally sufficient. Your bylaws and your state law decide that.
§ 04
Documents & Resolutions
Bylaws, resolutions, policies and minutes in one record: numbered, versioned, searchable, and visible to members the moment the board publishes them.
§ 05
People & Roles
One living roster of members and owners, with the board members who administer the workspace. Notices, meetings and elections all pull from it.
Board seats, officers and term dates are not built yet. The roster holds people and access, not terms.
§ 06
Dues & Assessments
Set the dues period, mark who has paid, and let the reminder ladder go out before the due date and after it.
We never touch the money. There is no payment processing here: dues move between the member and the association.
§ 07
Requests
A member writes to the board, sees that it was received, and sees what the board decided. Attaching a request to a meeting writes the agenda line.
Internal board notes on a request never reach the member. It is not a violations tracker and not a work-order queue.
§ 08
Community Board
Discussions, for sale and free, and help wanted, with photos and threads, on the same roster as everything else.
ONE CONTINUOUS RECORD
A decision should never lose its context.
The notice, the meeting, the vote, the result and the adopted record stay joined, so a member can see not only what the board decided but how.
BEFORE THE DECISION
Give members proper notice.
- Send official notice from the roster you already keep
- Publish the agenda and the supporting records with it
- Watch RSVPs and quorum as they come in
- Choose who is eligible to vote and on what rules
AFTER THE DECISION
Close the loop, on the record.
- Freeze the verified result and keep the audit trail
- Attach the outcome to the meeting minutes
- File the adopted resolution into the records
- Publish the record to every member on the roster
WHO IT IS FOR
Every community is a small government.
If your group has bylaws, a board and decisions to make, it is already governing. The nouns change by preset. The features never do.
HOAs and condominiums
Self-managed boards running the notice, the annual meeting, the minutes, the resolution, the dues record and the election, without a management company.
SEE THE HOA YEAR
Nonprofit boards
The board packet as one email, written consents between meetings filed as resolutions, and minutes that become the record. No director needs a login.
SEE THE BOARD OFFICE
Clubs and lodges
Posts, guilds, leagues and garden clubs. The roster, the dues season, the officer election and the newsletter, printable for the bulletin board.
SEE THE CLUB YEAR
Congregations
The annual congregational meeting, the budget, the elder or deacon vote, and the minutes filed where the next clerk can find them.
SEE THE MEETING KIT
WHAT WE DO NOT DO
The limits, before you find them.
A board that discovers a limit on its own stops believing everything else on the page. So here they are, on the page a buyer lands on.
- No payment processing. Dues and assessments are marks in a record. The money moves between the member and the association, never through us, and no bank account is connected to this software.
- No violations. There is no violation notice, no fine ladder and no hearing tracker here. If your board needs one, say so on the phone and we will tell you honestly whether it is coming.
- No work orders. Maintenance requests, vendors, bids and work orders stay with your management or accounting software. We run the governance year, not the property.
- No legal advice. Where we quote a statute we say it is our reading, to support your review, not legal advice, and we tell you to have your attorney confirm it before the board acts. We never tell a board that it is compliant.
- No inspector of elections in California. Cal. Civ. Code 5110(b) disqualifies anyone under contract to the association for other compensable services, and the association pays us for the software. California boards get a published directory of independent inspector firms instead, and we take no part of their fee.
Cal. Civ. Code 5110(b) is quoted above because it is the reason we decline California inspector work. Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts. We never tell a board that it is compliant.
QUESTIONS BOARDS ASK
Answers, before you have to call.
What does it cost?
$348 a year for a community of up to 50 members, which works out to $29 a month. It is billed once a year, and larger communities pay more only because they have more members. Every band gets every module.
Do our members need an account or a password?
No. A member receives a link and the link opens their own page. Nobody creates a password, nobody installs an app, and nobody calls the secretary because they cannot remember a login. Board members who administer the workspace do sign in.
Can you set it up for us?
Yes. Send us your roster and we set the community up for you, on the phone, in one sitting. Call or text (512) 222-8191. There is no charge for that call.
Do you collect our dues?
No. Dues and assessments are marks in a record: who owes, who has paid, and who gets the reminder. The money moves between the member and the association and never through us. No bank account is connected to this software.
WHO IS BEHIND IT
From the team behind vote.direct.
vote.direct is operated by Syft8, Inc. and is 100% owned by its founder, Oday Brahem, with no outside investors. Who owns a voting platform is worth knowing before you trust it with an election, so this one is on the record: the person who owns the company is the person who builds the software and answers (512) 222-8191.
governance.center is from the team behind vote.direct. Elections, ballots, voting methods and election law by state live on vote.direct. Meetings, notices, minutes, resolutions, records, dues and the member portal live here. Both properties name the same owner, which is what makes the links between them honest.