FOR HOAs, CONDOS, NONPROFIT BOARDS, CLUBS AND CONGREGATIONS
Your community already governs.
Give it a board office.
The Board Office for a volunteer-run community.
The notice, the meeting, the minutes, the resolution, the record, the dues and the election, in one place. In large, clear type with no passwords for members, and on paper when your board wants it.
$348 a year for a community of up to 50 members, which works out to $29 a month. Billed once a year. Every band gets every module.
Or walk into Longleaf Ridge, our fictional demo community, and try it as a resident.
SEE IT IN ACTION
Walk into Longleaf Ridge. Ask it anything.
A fictional neighborhood of 212 homes, run on governance.center the way we would want every board to run theirs. You go in as a resident, with your own ballot and your own request to the board.
Ask a question
Type it the way a neighbor would. The answer comes from the community’s own bylaws and rules, with the passage quoted.
Cast a ballot
The board election is open. Vote, and get the receipt a real voter gets.
RSVP to the meeting
The annual meeting is a few weeks out, with its agenda, its quorum count and a proxy form.
Ask the board
File a request and watch it get a reference number. One is already answered for you.
No sign-up. The community, its people and its records are invented. Nothing you do there sends a message to anyone, and your visit is cleared after a day.
SEE IT
The Board Office, on screen.
A 72-second walkthrough, then six screens, all recorded in our demo communities with made-up owners. Nothing here is a mockup.
What it shows, in order: the dues grid, where the board sees who has paid and how each payment came in; a printed dues statement; an owner's phone with what she owes and the community board; a meeting with its agenda, its RSVPs and the date its notice must go out; the approved minutes; and an election result with its tally. It has no sound: the words on the screen say what each part is.
THE BOARD OFFICE
One roof. Every civic function.
Everything a volunteer board runs on today with a Gmail thread, a Word document and a shoebox of paper ballots.
§ 01
Announcements
Write once and it reaches every member on the roster by email, with a permanent record of what went out, to whom, and when.
Text messaging under the governance.center brand waits on its own carrier approval, so today announcements go by email.
§ 02
Decisions & Elections
Board elections, budget approvals and bylaw amendments run on the vote.direct election engine: verified voters, secret ballots, and a tamper-evident record of the result. Every band includes unlimited decisions: every vote among the members on your roster, cast online, as often as the board holds one.
§ 03
Meetings & Minutes
Schedule the meeting, send the notice, collect RSVPs and proxies, watch quorum with the proxies counted, and publish minutes that file themselves into the record. At the meeting itself, members check in once and vote on each motion from their phones as the chair puts it.
It never tells a board that its notice was legally sufficient. Your bylaws and your state law decide that.
§ 04
Documents & Resolutions
Bylaws, resolutions, policies and minutes in one record: numbered, versioned, searchable, and visible to members the moment the board publishes them.
§ 05
People & Roles
One living roster of members and owners, and the board seats on it: who holds each office and when the term ends. The board hears 90 days before a term runs out, and members can see who is on the board. Notices, meetings and elections all pull from the same roster.
Term limits are for your bylaws to set. We keep the dates the board gives us and never decide who may serve again.
§ 06
Dues & Assessments
Set the dues period, record who has paid and how, print each member's statement, and let the reminder ladder go out before the due date and after it.
We never touch the money. Dues keep arriving the way your association takes them today, by check, bill pay or Venmo, and there is no payment processing here.
§ 07
Requests
A member writes to the board, sees that it was received, and sees what the board decided. Attaching a request to a meeting writes the agenda line.
Internal board notes on a request never reach the member. It is not a violations tracker and not a work-order queue.
§ 08
Community Board
Discussions, for sale and free, and help wanted, with photos and threads, on the same roster as everything else.
ONE CONTINUOUS RECORD
A decision should never lose its context.
The notice, the meeting, the vote, the result and the adopted record stay joined, so a member can see not only what the board decided but how.
BEFORE THE DECISION
Give members proper notice.
- Send official notice from the roster you already keep
- Publish the agenda and the supporting records with it
- Watch RSVPs and quorum as they come in
- Choose who is eligible to vote and on what rules
AFTER THE DECISION
Close the loop, on the record.
- Freeze the verified result and keep the audit trail
- Attach the outcome to the meeting minutes
- File the adopted resolution into the records
- Publish the record to every member on the roster
WHO IT IS FOR
Every community is a small government.
If your group has bylaws, a board and decisions to make, it is already governing. The nouns change by preset. The features never do.
HOAs and condominiums
Self-managed boards running the notice, the annual meeting, the minutes, the resolution, the dues record and the election, without a management company.
SEE THE HOA YEAR
Nonprofit boards
The board packet as one email, written consents between meetings filed as resolutions, and minutes that become the record. No director needs a login.
SEE THE BOARD OFFICE
Clubs and lodges
Posts, guilds, leagues and garden clubs. The roster, the dues season, the officer election and the newsletter, printable for the bulletin board.
SEE THE CLUB YEAR
Congregations
The annual congregational meeting, the budget, the elder or deacon vote, and the minutes filed where the next clerk can find them.
SEE THE MEETING KIT
QUESTIONS BOARDS ASK
Answers, before you have to call.
What does it cost?
$348 a year for a community of up to 50 members, which works out to $29 a month. It is billed once a year, and larger communities pay more only because they have more members. Every band gets every module.
Do our members need an account or a password?
No. A member receives a link and the link opens their own page. Nobody creates a password, nobody installs an app, and nobody calls the secretary because they cannot remember a login. Board members who administer the workspace do sign in.
Can you set it up for us?
Yes. Send us your roster and we set the community up for you, on the phone, in one sitting. Call or text (512) 222-8191. There is no charge for that call.
Do you collect our dues?
No. Dues and assessments are marks in a record: who owes, who has paid, and who gets the reminder. The money moves between the member and the association and never through us. No bank account is connected to this software.
Can members vote during the meeting itself?
Yes. At the meeting itself, members check in once and vote on each motion from their phones as the chair puts it. The chair runs the floor from one screen, with the standard motions of Robert's Rules and the vote each one needs already filled in, and the record shows who voted, never how. It is in the Meetings room, under Live meetings. A meeting held for a list of your own members is in the plan, as often as the board meets. Each person on the list has one vote and checks in with a code sent to their email address, and proxies are not counted on the live floor.
THE LIMITS
What it does not do.
Better to read them here than to find them later. The whole list has its own page.
- No payment processing. We keep the dues register, the statements and the reminders. The money moves between the member and the association, never through us, and no bank account is connected to this software.
- No violations. There is no violation notice, no fine ladder and no hearing tracker here. If your board needs one, say so on the phone and we will tell you honestly whether it is coming.
- No work orders. Maintenance requests, vendors, bids and work orders stay with your management or accounting software. We run the governance year, not the property.
- No legal advice. Where we quote a statute we say it is our reading, to support your review, not legal advice, and we tell you to have your attorney confirm it before the board acts. We never tell a board that it is compliant.
WHO IS BEHIND IT
From the team behind vote.direct.
governance.center and vote.direct are operated by Syft8, Inc., which is 100% owned by its founder, Oday Brahem, with no outside investors.
governance.center is from the team behind vote.direct. Elections, ballots, voting methods and election law by state live on vote.direct. Meetings, notices, minutes, resolutions, records, dues and the member portal live here. Both properties name the same owner, which is what makes the links between them honest.