LEGAL
Privacy.
vote.direct is operated by Syft8, Inc. and is 100% owned by its founder, Oday Brahem, with no outside investors. Who owns a voting platform is worth knowing before you trust it with an election, so this one is on the record: the person who owns the company is the person who builds the software and answers (512) 222-8191.
The full policy that governs your workspace is the Syft8 privacy policy published at vote.direct/privacy. governance.center runs on the same platform as vote.direct, so one policy covers both and carries its own effective date. Keeping a second copy here would only give you two documents that eventually disagree. What follows is the part of it that a board asks about, in plainer words. Where the two differ, the linked policy is the one that counts.
Your roster belongs to your organization
Names, addresses, email addresses and phone numbers on your roster are your organization’s data. We process them to run the workspace you bought: to send the notices your board sends, to open a member’s own page, and to keep the record. We do not sell personal information, we do not rent it, and we do not market to your members. The only mail they get from us is the mail your board sends.
A secret ballot is designed not to be readable by the board
Where a decision is run as a secret ballot, the selection is designed not to be exposed to the organization administrator. Operational records still show who was eligible, who participated, what was delivered and when, and the audit events behind the result, because that is what makes a result defensible. They do not show how a member voted.
No bank account is connected to this software
Dues and assessments here are marks in a record. The money moves between the member and the association and never through us, so there is no payment instrument of your members’ for us to hold. Subscription card details are handled by our payment processor and are not stored by us.
The board decides what members can see
Administrators control which documents, meetings and records are published to members, and are responsible for having the authority to load the roster in the first place. If your board publishes a document, every member on the roster can open it. If it does not, they cannot.
Records are kept because governance needs them
We keep information for as long as it takes to run the service and to preserve the governance and transaction records your organization has to be able to produce later. Some of those records cannot be deleted on request, because the association or the law requires them. Ask and we will tell you exactly which ones.
Asking us something about your data
Write to us and start the message with "Privacy request" so it reaches the right place, or call (512) 222-8191 and ask. A person answers, and the answer will not be a ticket number.