FREE TOOL, NO ACCOUNT
Board meeting minutes, filled in and printed.
Fill this in during the meeting and download the minutes as a PDF. Paste the agenda and each line becomes a motion waiting for its mover, its seconder and the count. No account, no email address, and nothing you type is kept.
How it works
- Name the meeting. Write your organization, what the meeting was called, and the date. Dates can be written any way you like.
- Record who was there. Chair, recorder, and one name on each line for present, absent and guests. Say whether a quorum was present.
- Paste the agenda. One item on each line. Press the button and every line becomes a motion row you can fill in.
- Fill in each motion. The motion, who moved it, who seconded it, how it went, and the count if anyone counted.
- Download and print. The PDF carries your organization on every page. Until the board approves them, it is stamped as a draft.
Nothing is stored. Nothing you type here is stored. The document is made when you ask for it and then it is gone from our side: no account, no database row, no mailing list, and nothing kept about the people you name.
Because nothing is stored, refreshing this page loses what you have typed. Fill it in once, download the PDF, and keep the PDF.
Questions boards ask
- Do I need an account to use this?
- No. There is no sign up, no email address and no payment. Fill in the form, download the PDF, close the tab.
- Is anything I type stored?
- No. The names, the motions and the counts are used to draw the document and then they are gone. We keep no copy, no database row and no mailing list, and nothing you type is written to a log.
- What has to be in board meeting minutes?
- Minutes are a record of what was decided, not a transcript of what was said. At a minimum: the date, who was there, whether a quorum was present, each motion with who moved and seconded it, how the vote went, and the time the meeting adjourned. Your bylaws and your state may require more, so read them.
- Why does the PDF say draft?
- Because minutes are a draft until the board votes to approve them, usually at the next meeting. Tick the approved box and give the date, and the draft stamp comes off.
- Can I use these minutes for an HOA or a condominium board?
- Yes, and for a nonprofit board, a club, a lodge or a congregation. The form uses the same words for all of them: meeting, motion, mover, seconder, outcome.
- Does this file the minutes anywhere?
- No. It makes a document and hands it to you. Filing minutes into a record members can see, and turning a passed motion into a numbered resolution, is what the software does.
Want the blank version to write on by hand? Print the blank board meeting minutes form. Working out when the notice had to go out? Use the notice date calculator.
NEXT TIME
Next time, the agenda becomes the minutes by itself.
In governance.center the agenda you published is already there when you open the minutes, each item in the right place. Approve them and they file themselves into the record your members can see, and a passed motion becomes a numbered resolution in one action.