MEETING RULES, EIGHT STATES
The meeting, not
the ballot.
Your election is one week of the year. The notice, the open meeting, the minutes and the records request are the other fifty-one, and they are governed by different sections of your state code than the ballot is.
These eight pages answer the meeting half. Every rule names the section it came from and links the page it was read at, so your attorney can check us in a minute rather than take our word for it.
Our reading, to support your review, not legal advice.
Confirm with your attorney before the board acts.
Reviewed on Sep 1, 2026
CHOOSE YOUR STATE
Eight states, read one statute at a time.
Arizona
Annual meeting notice: 10 to 50 days
Arizona writes its open-meeting rule into the statute itself, and it is one of the strongest in the country: your members may attend, record, and speak once on every agenda item before the board votes.
California
Annual meeting notice: 10 to 90 days
California runs two clocks at once, and boards mix them up: the members meeting is noticed under the Corporations Code, while the board election runs on the Davis-Stirling Act and its own 30-day steps.
Colorado
Annual meeting notice: 10 to 50 days
Colorado gives owners a 10 to 50 day window for the members meeting and an open door at every board meeting, but it sets no day count at all for board meeting notice.
Florida
Annual meeting notice: At least 14 days
Florida splits by chapter and a board that reads the wrong one gets the wrong answer: homeowners associations are Chapter 720 and condominiums are Chapter 718.
Nevada
Annual meeting notice: 15 to 60 days
Nevada is the most prescriptive of the eight, and the one where the minutes themselves are regulated: the statute lists what they have to contain, requires the board meeting to be audio recorded, and gives owners 30 days to receive it.
Texas
Annual meeting notice: 10 to 60 days
Texas gives a property owners association two ways to notice a board meeting, and the fast one is hours rather than days: 144 hours posted for a regular meeting and 72 for a special one, plus an email to every owner who registered an address.
Maryland
Annual meeting notice: No day count in the statute
Maryland is the clearest split of the eight: a condominium council of unit owners has a hard 10 to 90 day notice window, and a homeowners association has no number at all, only a duty of reasonable notice.
Washington
Annual meeting notice: 14 to 50 days
Washington runs everything through one modern section: 14 to 50 days for an owners meeting, 14 days for a board meeting, 7 days when something could not have been foreseen, and a remote meeting with no physical location at all.
WHY THESE EIGHT
Because we read them.
Six of these states are the ones our election software already carries structured notice rules for: Arizona, California, Colorado, Florida, Nevada and Texas. Maryland and Washington are here because we have customers there and they asked these questions first.
The list grows on evidence, not on ambition. When these eight are indexed and pulling the questions boards actually type, the next set gets the same treatment: a primary source per fact, a link per citation, and a date the reading happened.
Not your state? vote.direct publishes election rules for all fifty, and the notice-date calculator works from the same numbers these pages do.
Reading a statute is not the same as running a meeting. Send us your roster and we set your community up on the phone, in one sitting. Call or text (512) 222-8191.
QUESTIONS
What boards ask us about this family.
Why only eight states?
Because every rule on these pages was read at the state code itself, one section at a time, and recorded with the link it was read at. Eight states is what one careful pass covers. We would rather publish eight pages a board can check than fifty a board has to trust.
How is this different from the voting-rules pages on vote.direct?
Those pages are about the ballot: who may vote, how ballots travel, whether a proxy is allowed, what your state says about electronic voting. These pages are about the meeting around it: the notice period, the open-meeting duty, executive session, the right to speak, the minutes, records retention and remote meetings. Nothing here is repeated from there, and each page links to its sibling.
Where do the dates on these pages come from?
From the day counts in the statute and from nothing else. Where a statute sets a number we do the arithmetic and show the section it came from. Where a statute sets no number we say so and stop, because a date guessed from a paragraph of prose is worse than no date at all.
Do my bylaws or my declaration change any of this?
Often, yes. Many of these rules apply unless your governing documents say otherwise, and several set a floor your documents may raise. Read your bylaws first, and read them beside the statute. Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Is governance.center telling us we are compliant?
No. We show you the rule, the arithmetic and the citation so your board and your attorney can check our work. We never tell a board that it is compliant, and we would not know.
Our reading, to support your review, not legal advice.
Confirm with your attorney before the board acts.
Your bylaws may ask for a longer period than the state does, and where they do, the bylaws govern. We never tell a board that it is compliant. If something here does not match what your attorney reads, call (512) 222-8191 and tell us. We will correct it.