FREE TEMPLATES, NO ACCOUNT
Seven blank forms for the governance year: the minutes, the resolution, the sign-in sheet, the written consent, the dues letter, the records acknowledgment, and the proxy for a members meeting. Print them, write on them, file them. No account, no email address, nothing stored.
A blank minutes form for a volunteer board: who was there, whether there was a quorum, what was discussed, what was moved and by whom, how the vote went, and who agreed to do what by when. The recorder fills it in during the meeting and the board approves it at the next one.
A blank resolution: the numbered record of one decision a board made, in the form a bank, an insurer, an attorney or the next board will accept. Recitals say why, the resolved clauses say what, and the record underneath says who moved it and how the vote went.
The sheet on the table by the door: one ruled row per person, a place to write the unit or lot, a line to sign, a column for the proxy holder, and the quorum count at the bottom. Print it, clip it to a board, and file it with the minutes.
Action without a meeting, for a nonprofit board. Every director signs one document, the decision takes effect, and the signed page goes into the record exactly as minutes would. Blank recitals, blank resolved clauses, and a signature roll with a line for every director.
A short, plain letter that says what is owed, when it was due, and how to pay it, with a line acknowledging that a payment already in the mail has not been recorded yet. It is a reminder from the board, not a demand and not a collection notice.
The letter a board sends the day a member asks to inspect the records. It says the request arrived, repeats back what was asked for, names the date the board will answer by, and says where and when the records can be seen and what copying costs. Answering the same day is what keeps a records request from becoming a dispute.
A member who cannot attend appoints someone to attend and act for them at one named meeting. It is for the meeting: counting toward quorum, and the votes taken in the room. It is not a ballot, and it is not an election proxy. If your board is running an election by ballot, use the election proxy designation form on vote.direct instead.
Three of these have a tool behind them. You type, and the finished document comes back with your words in it. Still no account, still nothing stored.
The ballot, the notice of annual meeting, the election proxy designation form, the election timeline, the results announcement and the recall petition belong to the election, which vote.direct runs. Eight of them, also free, also printable.
NEXT TIME
governance.center keeps one roster and one record for your community, and every document above comes off it already written: the notice with its deadline, the agenda, the sign-in sheet, the approved minutes, the numbered resolution, and the dues letters. Send us your roster and we set it up on the phone.