Do you take the payment?

No. There is no payment processing here and no bank account connected to this software. The letter tells a member how to pay your association, in your own words, and the money moves between them and you.

Is my member list stored?

No. The names, the amount and your payment instructions are used to draw the letters and then they are gone. No account, no database row, no log line.

Is this a collection letter?

No. It is a reminder from the board. Late fees, interest, suspension of privileges and lien rights are set by your governing documents and your state, and several states require specific wording and a specific way of delivering it before any of them apply. Use your own rules, and your attorney, for anything past a reminder.

What if the member already paid?

Every letter carries the line that says so: already paid, disregard this, payments can take a few days to be recorded. It is there so a reminder that crosses a cheque in the mail does not read as an accusation.

Can I use this for a club or a lodge instead of an HOA?

Yes. Call the assessment whatever your club calls it, membership dues included, and the letter uses your words.

Can I print addresses on them?

The letters carry the member name. Addresses come from a roster, which is what the software keeps and this page deliberately does not.

FREE TOOL, NO ACCOUNT

The dues reminder, ready to fold and mail.

Fill in the assessment, the amount and the due date, and download the letters ready to fold and mail. One name gives you one letter. A list gives you one file with a letter for each person. No account, and nothing you type is kept.

A blank folded letter resting beside an open envelope on a desk.

How it works

Name your association. It goes at the top of every letter, and the letter is signed by your board.
Say what is owed. What the assessment is called, the amount, and the date it is due.
Say where you are in the year. Before the due date, on it, or after. That changes one sentence so the letter says the right thing.
Write the payment instructions. In your own words. They are printed exactly as you write them, because the money is your association business and not ours.
Paste the names and download. Each letter starts a new page, so the whole run prints and folds in one go.

1.Who is writing

Your association or club

2.What is owed

What the assessment is called

For example: 2027 Annual Assessment, or 2027 Membership Dues.

Amount owed

Just the number is fine: 480, or 480.00.

Due date

Write it any way you like: 01/15/2027, or January 15, 2027.

3.When you are sending it

Where are you in the year

This changes one sentence in the letter, so it says the right thing.

Before the due dateA courtesy reminder that it is coming.On the due dateIt is due today.After the due dateIt was due and has not been recorded as received.

4.How to pay

Payment instructions, in your own words

Printed on the letter exactly as you write it. We never rewrite an association's instructions about its own money, and no payment goes through us.

5.Who it goes to

Member names, one on each line

One name gives you one letter. Several names give you one file with a letter for each person, each starting a new page, ready to fold. Put the unit or lot after a comma if you use them.

Nothing is stored. Nothing you type here is stored. The document is made when you ask for it and then it is gone from our side: no account, no database row, no mailing list, and nothing kept about the people you name.

We never touch the money either. Dues move between your member and your association, and no bank account is connected to this software.

BEFORE YOU RELY ON THIS

This is a reminder from your board. It is not a demand, a notice of delinquency, or a notice of lien. Late fees, interest, suspension of privileges and lien rights are set by your governing documents and your state law, and several states require specific wording and a specific way of delivering it before any of them apply.

Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.

Questions boards ask

Do you take the payment?: No. There is no payment processing here and no bank account connected to this software. The letter tells a member how to pay your association, in your own words, and the money moves between them and you.
Is my member list stored?: No. The names, the amount and your payment instructions are used to draw the letters and then they are gone. No account, no database row, no log line.
Is this a collection letter?: No. It is a reminder from the board. Late fees, interest, suspension of privileges and lien rights are set by your governing documents and your state, and several states require specific wording and a specific way of delivering it before any of them apply. Use your own rules, and your attorney, for anything past a reminder.
What if the member already paid?: Every letter carries the line that says so: already paid, disregard this, payments can take a few days to be recorded. It is there so a reminder that crosses a cheque in the mail does not read as an accusation.
Can I use this for a club or a lodge instead of an HOA?: Yes. Call the assessment whatever your club calls it, membership dues included, and the letter uses your words.
Can I print addresses on them?: The letters carry the member name. Addresses come from a roster, which is what the software keeps and this page deliberately does not.

Prefer a blank letter to fill in by hand? Print the blank dues reminder letter.

NEXT TIME

Next time, the reminders go out on their own.

In governance.center you set the dues period once, mark who has paid, and the reminder ladder goes out before the due date and after it, to the right people only, at most once each. Members with no email address get a printed letter through the same path.

See what it does Call or text (512) 222-8191