Dues reminder letter
A short, plain letter that says what is owed, when it was due, and how to pay it, with a line acknowledging that a payment already in the mail has not been recorded yet. It is a reminder from the board, not a demand and not a collection notice.
Two pages, branded, free. No account, no email address, and nothing about you is recorded by downloading it.
What is on the form
Before the due date as a courtesy, on the due date, and once after it. Anything beyond that is collection, and collection follows your governing documents and your state.
DUES REMINDER
From
- Organization
- Date
To
4 ruled lines to write on.
The assessment
Dear
- Assessment
- Amount
- Was due on
How to pay
Write the payment instructions the way your association already collects.
5 ruled lines to write on.
If you have already paid
Already paid? You can disregard this. Payments can take a few days to be recorded.
governance.center records payments. It does not process them, and no money moves through this letter.
Sign-off
Thank you,
- For the board
BEFORE YOU RELY ON THIS
Late fees, interest, suspension of privileges and lien rights are set by your governing documents and your state law, and several states require specific wording and delivery before any of them apply. This letter is a reminder only. It is not a demand, a notice of delinquency, or a notice of lien.
Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Questions boards ask
- What is on the dues reminder letter form?
- The organization and the date at the top. A mailing block for the member name and address. The assessment, the amount and the due date. A write-in area for the payment instructions, printed in the board own words. The already-paid line, so nobody is accused of anything. A sign-off for the board.
- When should a board use it?
- Before the due date as a courtesy, on the due date, and once after it. Anything beyond that is collection, and collection follows your governing documents and your state.
- Is it free, and do I need an account?
- It is free and there is no account, no email address and no payment. Press the button, the PDF downloads, print it. Nothing about you is recorded by downloading it.
- What does this form not do?
- Late fees, interest, suspension of privileges and lien rights are set by your governing documents and your state law, and several states require specific wording and delivery before any of them apply. This letter is a reminder only. It is not a demand, a notice of delinquency, or a notice of lien. Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
- Where are the election documents?
- Ballots, election proxies, the notice of annual meeting, the results announcement and the recall petition live on vote.direct, which runs the election itself. governance.center holds the governance year around it: the meeting, the minutes, the resolution, the record and the dues.
Running an election instead?
Ballots and election documents live on vote.direct, which runs the vote itself.
NEXT TIME
Next time, the form fills itself in.
governance.center keeps one roster and one record for your community. The meeting, the minutes, the resolution, the sign-in sheet and the dues letters all come off it, and every one of them prints. Send us your roster and we set it up on the phone.