Board meeting minutes
A blank minutes form for a volunteer board: who was there, whether there was a quorum, what was discussed, what was moved and by whom, how the vote went, and who agreed to do what by when. The recorder fills it in during the meeting and the board approves it at the next one.
Two pages, branded, free. No account, no email address, and nothing about you is recorded by downloading it.
What is on the form
Print one before every board meeting and hand it to whoever is recording. Approve it at the following meeting, then file the approved copy in your records.
BOARD MEETING MINUTES
The meeting
- Organization
- Meeting
- Date
- Time
- Place
- Notice sent on
Your bylaws and state law set the notice period. See the notice date calculator.
Attendance
- Chair
- Recorder
- Quorum present (yes or no)
- Called to order at
| Present | Absent | Guests |
|---|---|---|
5 ruled rows on the printed form.
Proceedings
What was reported and what was discussed, in order.
8 ruled lines to write on.
Motions and votes
Outcome is one of: passed, failed, tabled, withdrawn, no vote taken.
| # | Motion | Moved by | Seconded by | Outcome | For / against / abstaining |
|---|---|---|---|---|---|
4 ruled rows on the printed form.
Action items
| Action agreed | Owner | Due by |
|---|---|---|
4 ruled rows on the printed form.
Close
- Adjourned at
- Approved by the board on
- Recorder
- Chair
BEFORE YOU RELY ON THIS
Your bylaws and state law set the notice period. See the notice date calculator.
Your bylaws and state law set the notice period.. Work out your notice dates with the calculator.
Questions boards ask
- What is on the board meeting minutes form?
- The meeting: organization, title, date, time, place, and the date notice went out. Attendance: chair, recorder, quorum, present, absent and guests. A write-in area for the proceedings. A motions grid with room for four: mover, seconder, outcome and the count. An action item grid with an owner and a due date. Adjournment time and two signature rules.
- When should a board use it?
- Print one before every board meeting and hand it to whoever is recording. Approve it at the following meeting, then file the approved copy in your records.
- Is it free, and do I need an account?
- It is free and there is no account, no email address and no payment. Press the button, the PDF downloads, print it. Nothing about you is recorded by downloading it.
- What does this form not do?
- Your bylaws and state law set the notice period. See the notice date calculator.
- Where are the election documents?
- Ballots, election proxies, the notice of annual meeting, the results announcement and the recall petition live on vote.direct, which runs the election itself. governance.center holds the governance year around it: the meeting, the minutes, the resolution, the record and the dues.
Running an election instead?
Ballots and election documents live on vote.direct, which runs the vote itself.
NEXT TIME
Next time, the form fills itself in.
governance.center keeps one roster and one record for your community. The meeting, the minutes, the resolution, the sign-in sheet and the dues letters all come off it, and every one of them prints. Send us your roster and we set it up on the phone.