Meeting sign-in sheet
The sheet on the table by the door: one ruled row per person, a place to write the unit or lot, a line to sign, a column for the proxy holder, and the quorum count at the bottom. Print it, clip it to a board, and file it with the minutes.
Two pages, branded, free. No account, no email address, and nothing about you is recorded by downloading it.
What is on the form
Every meeting where quorum matters, and every annual meeting. The signed sheet is the evidence that quorum was there when the vote was taken.
MEETING SIGN-IN SHEET
The meeting
- Organization
- Meeting
- Date
- Time
- Place
- Quorum target
Who attended
| # | Name | Unit or lot | Signature | Proxy held by |
|---|---|---|---|---|
22 ruled rows on the printed form.
Quorum
- Signed in
- Proxies received
- Total counted
- Quorum met (yes or no)
- Certified by (chair or inspector)
Count proxies with the signatures only where your governing documents allow it.
BEFORE YOU RELY ON THIS
Count proxies with the signatures only where your governing documents allow it. Whether a proxy counts toward quorum, and how long it lasts, is set by your bylaws and your state.
Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Questions boards ask
- What is on the meeting sign-in sheet form?
- The meeting, the date, the time and the place. Twenty-two ruled rows with number, name, unit or lot, signature and proxy held by. A quorum line: counted, of the roster, against the target. A signature rule for the chair or the inspector who certifies the count.
- When should a board use it?
- Every meeting where quorum matters, and every annual meeting. The signed sheet is the evidence that quorum was there when the vote was taken.
- Is it free, and do I need an account?
- It is free and there is no account, no email address and no payment. Press the button, the PDF downloads, print it. Nothing about you is recorded by downloading it.
- What does this form not do?
- Count proxies with the signatures only where your governing documents allow it. Whether a proxy counts toward quorum, and how long it lasts, is set by your bylaws and your state. Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
- Where are the election documents?
- Ballots, election proxies, the notice of annual meeting, the results announcement and the recall petition live on vote.direct, which runs the election itself. governance.center holds the governance year around it: the meeting, the minutes, the resolution, the record and the dues.
Running an election instead?
Ballots and election documents live on vote.direct, which runs the vote itself.
NEXT TIME
Next time, the form fills itself in.
governance.center keeps one roster and one record for your community. The meeting, the minutes, the resolution, the sign-in sheet and the dues letters all come off it, and every one of them prints. Send us your roster and we set it up on the phone.