MEETING RULES: ARIZONA
Arizona meeting rules,
between elections.
Arizona writes its open-meeting rule into the statute itself, and it is one of the strongest in the country: your members may attend, record, and speak once on every agenda item before the board votes.
The planned community act and the condominium act carry the same words in two places, so a board reads whichever one its community was formed under.
Our reading, to support your review, not legal advice.
Confirm with your attorney before the board acts.
Reviewed on Sep 1, 2026
NOTICE
Notice for the annual meeting in Arizona
Days below are counted back from the meeting date. Where the statute sets a ceiling as well as a floor, the notice has to land inside the window, not simply before it.
Planned community
Arizona Planned Communities Act
| Notice | The rule | Section |
|---|---|---|
| Meeting of the members | 10 to 50 days beforeThe secretary sends notice of any meeting of the members no fewer than 10 and no more than 50 days ahead. The notice states the date, time and place, and for an annual, regular or special meeting it also states the purpose. The agenda is a separate duty and may travel by hand, mail, website posting, email or a posting at a community centre.How it travels: Hand delivered or sent prepaid by United States mail. | Ariz. Rev. Stat. §33-1804(B) |
Condominium
Arizona Condominium Act
| Notice | The rule | Section |
|---|---|---|
| Meeting of the unit owners | 10 to 50 days beforeThe condominium act sets the same window and the same two delivery methods as the planned community act, with the same split between the notice and the agenda.How it travels: Hand delivered or sent prepaid by United States mail. | Ariz. Rev. Stat. §33-1248(B) |
Worked example: a meeting on Dec 1, 2026
- Planned community, meeting of the members: for a meeting on Dec 1, 2026, notice goes out between Oct 12 and Nov 21, 2026.
- Condominium, meeting of the unit owners: for a meeting on Dec 1, 2026, notice goes out between Oct 12 and Nov 21, 2026.
That is arithmetic on the day counts above, nothing more. Your bylaws may ask for longer, weekends and holidays are not adjusted for, and a date is not a ruling on your meeting.
BOARD MEETINGS
Board meetings in Arizona
Open to members
Whatever your documents say, meetings of the association, of the board, and any regularly scheduled committee meeting are open to every member or a representative the member names in writing. Anyone attending may audio record or video record the open parts, and the board may not require advance notice of it.
Members may speak
A member may speak once on a specific agenda item after the board has discussed it and before the board acts, on top of any other chance to speak. Where there are opposing views the board must let a reasonable number of people speak on each side.
Executive session
Five grounds close a meeting, and no others: legal advice from the association attorney, pending or contemplated litigation, personal, health or financial information about an individual, an individual employee matter, and a member appealing a violation unless that member asks for an open session. Before the door closes, the board has to name which of the five it is using.
Held in Arizona
Whatever the community documents say, meetings of the association and of the board have to be held in this state, and the association has to meet at least once a year.
Every association
Planned communities and condominiums
| Notice | The rule | Section |
|---|---|---|
| Board meeting | No day count in the statuteArizona counts board meeting notice in hours, not days: at least 48 hours ahead, once declarant control has ended. An emergency meeting may be called without it, and the minutes then have to state what made it an emergency.How it travels: Newsletter, conspicuous posting or any other reasonable means. | Ariz. Rev. Stat. §33-1804(D); §33-1248(D) |
MINUTES AND RECORDS
Minutes and records in Arizona
Ten business days
All financial and other records are open to any member or a representative the member names in writing. You have ten business days to answer a request to examine records, and ten business days to provide copies.
What a copy costs
Reviewing records is free. For copies the association may charge no more than fifteen cents a page.
What may be withheld
Five categories may be held back: privileged communication with the association attorney, pending litigation, minutes or records of a closed session, personal, health or financial records of an individual, and records about an individual employee.
Recordings and ballots
If the board records an open meeting it keeps the recording at least six months and gives any member the unedited copy on request. Ballots, envelopes and related material, including sign-in sheets, are kept and open to member inspection for at least one year after the election.
PROXIES AND QUORUM
Proxies and quorum in Arizona
Proxies end with the developer
Once declarant control ends, a vote may not be cast by proxy at all. The association has to provide for voting in person and by absentee ballot instead, and may add another form of delivery such as email or fax.
Absentee ballots make quorum
A vote cast by absentee ballot or another permitted form of delivery counts toward the quorum. That is how an Arizona association reaches quorum without proxies.
Condominium quorum
Unless the bylaws say otherwise, a condominium has a quorum when owners entitled to cast at least twenty-five per cent of the votes are present in person or by proxy at the start. A board quorum is fifty per cent unless the bylaws set more. The planned community act has no quorum section, so a planned community reads its own documents.
REMOTE MEETINGS
Meeting by phone or screen in Arizona
A speakerphone in the room
Arizona authorises one narrow thing: after declarant control ends, a quorum of the board may meet by telephone conference if a speakerphone in the meeting room lets board members and association members hear everyone speaking. That is a phone in an open room, not a meeting held on a screen.
NEXT
What to do with this.
This page adds what the election page does not: The open-meeting duty, the right to speak once before the vote, the five executive-session grounds, the ten-business-day records rule and the fifteen-cent copy cap. The ballot rules for Arizona stay where they already are, on vote.direct, and that page is linked below.
Reading a statute is not the same as running a meeting. Send us your roster and we set your community up on the phone, in one sitting. Call or text (512) 222-8191.
QUESTIONS
Arizona board questions, answered
How much notice does a Arizona association have to give for the annual meeting?
The secretary sends notice of any meeting of the members no fewer than 10 and no more than 50 days ahead. The notice states the date, time and place, and for an annual, regular or special meeting it also states the purpose. The agenda is a separate duty and may travel by hand, mail, website posting, email or a posting at a community centre. For a meeting on Dec 1, 2026, that puts the notice between oct 12 and nov 21, 2026. That is arithmetic on the statute, not a ruling on your meeting. Ariz. Rev. Stat. §33-1804(B). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Are Arizona HOA board meetings open to homeowners?
Whatever your documents say, meetings of the association, of the board, and any regularly scheduled committee meeting are open to every member or a representative the member names in writing. Anyone attending may audio record or video record the open parts, and the board may not require advance notice of it. Ariz. Rev. Stat. §33-1804(A); §33-1248(A). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Can an owner speak at a Arizona board meeting?
A member may speak once on a specific agenda item after the board has discussed it and before the board acts, on top of any other chance to speak. Where there are opposing views the board must let a reasonable number of people speak on each side. Ariz. Rev. Stat. §33-1804(A); §33-1248(A). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
How much notice does a Arizona board meeting need?
Arizona counts board meeting notice in hours, not days: at least 48 hours ahead, once declarant control has ended. An emergency meeting may be called without it, and the minutes then have to state what made it an emergency. Ariz. Rev. Stat. §33-1804(D); §33-1248(D). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
How fast does a Arizona association have to answer a records request?
All financial and other records are open to any member or a representative the member names in writing. You have ten business days to answer a request to examine records, and ten business days to provide copies. Ariz. Rev. Stat. §33-1805(A); §33-1258(A). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Can a Arizona association hold its meeting online?
Arizona authorises one narrow thing: after declarant control ends, a quorum of the board may meet by telephone conference if a speakerphone in the meeting room lets board members and association members hear everyone speaking. That is a phone in an open room, not a meeting held on a screen. Ariz. Rev. Stat. §33-1804(E); §33-1248(E). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Do proxies count toward a quorum in Arizona?
Once declarant control ends, a vote may not be cast by proxy at all. The association has to provide for voting in person and by absentee ballot instead, and may add another form of delivery such as email or fax. Ariz. Rev. Stat. §33-1812(A); §33-1250(C). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Does governance.center tell us our Arizona meeting was properly noticed?
No, and it never will. We show you the statute, the date the arithmetic produces and the section it came from, so your board and your attorney can check our work. Your bylaws may set a longer period than the state does, and where they do, the bylaws govern. We never tell a board that it is compliant.
Our reading, to support your review, not legal advice.
Confirm with your attorney before the board acts.
Your bylaws may ask for a longer period than the state does, and where they do, the bylaws govern. We never tell a board that it is compliant. If something here does not match what your attorney reads, call (512) 222-8191 and tell us. We will correct it.