MEETING RULES: COLORADO
Colorado meeting rules,
between elections.
Colorado gives owners a 10 to 50 day window for the members meeting and an open door at every board meeting, but it sets no day count at all for board meeting notice.
Its records section is the most detailed of the eight: sixteen categories the association has to keep, a thirty-day clock with money attached, and a fee capped at what production actually costs.
Our reading, to support your review, not legal advice.
Confirm with your attorney before the board acts.
Reviewed on Sep 1, 2026
Read at a republisher that prints the section text, because the state does not serve these pages to an automated reader. Confirm at the legislature before your board relies on it.
NOTICE
Notice for the annual meeting in Colorado
Days below are counted back from the meeting date. Where the statute sets a ceiling as well as a floor, the notice has to land inside the window, not simply before it.
Every association
Colorado Common Interest Ownership Act
| Notice | The rule | Section |
|---|---|---|
| Meeting of the unit owners | 10 to 50 days beforeNotice goes out not less than 10 nor more than 50 days ahead and states the time, place and agenda, including the general nature of any proposed amendment, any budget change and any proposal to remove an officer or board member. Where electronic means are available, the association also emails every owner who asks and supplies an address.How it travels: Hand delivered or sent prepaid by United States mail, and physically posted in a conspicuous place where that is feasible. | Colo. Rev. Stat. §38-33.3-308(1), (2)(b) |
| Special meeting, electronic notice | At least 1 days beforeElectronic notice of a special meeting goes out as soon as possible and at least twenty-four hours before it. That is a floor on the email, not a substitute for the mailed notice above.How it travels: Electronic mail to owners who have asked for it. | Colo. Rev. Stat. §38-33.3-308(2)(b)(I) |
Worked example: a meeting on Dec 1, 2026
- Meeting of the unit owners: for a meeting on Dec 1, 2026, notice goes out between Oct 12 and Nov 21, 2026.
- Special meeting, electronic notice: for a meeting on Dec 1, 2026, notice goes out by Nov 30, 2026.
That is arithmetic on the day counts above, nothing more. Your bylaws may ask for longer, weekends and holidays are not adjusted for, and a date is not a ruling on your meeting.
BOARD MEETINGS
Board meetings in Colorado
Open to owners
All regular and special meetings of the executive board or any committee of it are open to every member or a representative the member names in writing. Agendas are made reasonably available to owners.
Owners speak before the vote
At a time the board picks, but before the board votes on the issue, owners or their named representatives have to be allowed to speak on it. Where there are opposing views the board must let a reasonable number speak on each side.
Executive session
Six grounds close the door: employee and management matters, legal counsel on pending or imminent proceedings, criminal misconduct, matters another law protects, an unwarranted invasion of privacy including a disciplinary hearing, and communications from legal counsel. The chair announces which one before the session, no rule may be adopted in one, and the minutes have to record that a session was held and its general subject.
Every association
Colorado Common Interest Ownership Act
| Notice | The rule | Section |
|---|---|---|
| Board meeting | No day count in the statuteCCIOA sets no day count for notice of an executive board meeting. It requires only that board meeting agendas be made reasonably available for examination by owners. Your bylaws set the notice period, and we cannot compute a date for you. | Colo. Rev. Stat. §38-33.3-308(2)(a) |
MINUTES AND RECORDS
Minutes and records in Colorado
Minutes are a required record
The association has to maintain minutes of every meeting of the unit owners and the executive board, a record of anything either did without a meeting, and a record of anything a committee of the board did on the association behalf.
How long you keep it
Financial statements run three years and tax returns seven. Ballots, proxies and other voting records are kept one year after the election, action or vote. Written contracts you are party to, and contracts for work done in the last two years, stay on file, as do three years of written communications sent to all owners.
Thirty days, with a penalty
You may ask for the request in writing at least ten days before the inspection and hold it to business hours or the next regular board meeting within thirty days. You may not ask the owner to state a proper purpose. Miss thirty calendar days on a certified-mail request and the association owes fifty dollars a day from the eleventh business day, up to five hundred dollars or the owner actual damages, whichever is greater.
What a copy costs
The charge has to be reasonable, may be collected in advance, and may not exceed the estimated cost of producing and reproducing the records, including copying, mailing and any necessary special processing.
PROXIES AND QUORUM
Proxies and quorum in Colorado
Proxies count for quorum
Unless the bylaws say otherwise, a quorum is present when owners entitled to cast twenty per cent of the votes for the executive board are present in person or by proxy at the start. Above one thousand owners it is ten per cent. A board quorum is fifty per cent.
Eleven months
A proxy has to be dated and may not purport to be revocable without notice, or it is void. An owner revokes it only by actual notice to whoever is presiding. It ends eleven months after its date unless it names an earlier one.
Contested seats are secret
A vote for a contested seat on the executive board is taken by secret ballot, and any vote becomes secret if twenty per cent of the owners present ask. Ballots are counted by a neutral third party or by owner volunteers who are not board members and, in a contested election, not candidates.
REMOTE MEETINGS
Meeting by phone or screen in Colorado
Through the nonprofit act
CCIOA itself says nothing about meeting by screen. Where your association is a Colorado nonprofit corporation, and unless the bylaws provide otherwise, members may take part in a meeting by any means of communication that lets everyone hear each other, and a member taking part that way counts as present in person. The same rule exists for directors.
NEXT
What to do with this.
This page adds what the election page does not: The open board meeting, the right to speak before the vote, the six executive-session grounds, the sixteen records the association must keep, and the thirty-day clock with fifty dollars a day behind it. The ballot rules for Colorado stay where they already are, on vote.direct, and that page is linked below.
Reading a statute is not the same as running a meeting. Send us your roster and we set your community up on the phone, in one sitting. Call or text (512) 222-8191.
QUESTIONS
Colorado board questions, answered
How much notice does a Colorado association have to give for the annual meeting?
Notice goes out not less than 10 nor more than 50 days ahead and states the time, place and agenda, including the general nature of any proposed amendment, any budget change and any proposal to remove an officer or board member. Where electronic means are available, the association also emails every owner who asks and supplies an address. For a meeting on Dec 1, 2026, that puts the notice between oct 12 and nov 21, 2026. That is arithmetic on the statute, not a ruling on your meeting. Colo. Rev. Stat. §38-33.3-308(1), (2)(b). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Are Colorado HOA board meetings open to homeowners?
All regular and special meetings of the executive board or any committee of it are open to every member or a representative the member names in writing. Agendas are made reasonably available to owners. Colo. Rev. Stat. §38-33.3-308(2)(a), (2.5)(a). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Can an owner speak at a Colorado board meeting?
At a time the board picks, but before the board votes on the issue, owners or their named representatives have to be allowed to speak on it. Where there are opposing views the board must let a reasonable number speak on each side. Colo. Rev. Stat. §38-33.3-308(2.5)(b). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
How much notice does a Colorado board meeting need?
CCIOA sets no day count for notice of an executive board meeting. It requires only that board meeting agendas be made reasonably available for examination by owners. Your bylaws set the notice period, and we cannot compute a date for you. Colo. Rev. Stat. §38-33.3-308(2)(a). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
How fast does a Colorado association have to answer a records request?
You may ask for the request in writing at least ten days before the inspection and hold it to business hours or the next regular board meeting within thirty days. You may not ask the owner to state a proper purpose. Miss thirty calendar days on a certified-mail request and the association owes fifty dollars a day from the eleventh business day, up to five hundred dollars or the owner actual damages, whichever is greater. Colo. Rev. Stat. §38-33.3-317(2)(a), (4.5). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
How long does a Colorado association have to keep its records?
Financial statements run three years and tax returns seven. Ballots, proxies and other voting records are kept one year after the election, action or vote. Written contracts you are party to, and contracts for work done in the last two years, stay on file, as do three years of written communications sent to all owners. Colo. Rev. Stat. §38-33.3-317(1)(g), (l), (n), (p). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Can a Colorado association hold its meeting online?
CCIOA itself says nothing about meeting by screen. Where your association is a Colorado nonprofit corporation, and unless the bylaws provide otherwise, members may take part in a meeting by any means of communication that lets everyone hear each other, and a member taking part that way counts as present in person. The same rule exists for directors. Colo. Rev. Stat. §7-127-108; §7-128-201(2). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Do proxies count toward a quorum in Colorado?
Unless the bylaws say otherwise, a quorum is present when owners entitled to cast twenty per cent of the votes for the executive board are present in person or by proxy at the start. Above one thousand owners it is ten per cent. A board quorum is fifty per cent. Colo. Rev. Stat. §38-33.3-309(1), (2). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Does governance.center tell us our Colorado meeting was properly noticed?
No, and it never will. We show you the statute, the date the arithmetic produces and the section it came from, so your board and your attorney can check our work. Your bylaws may set a longer period than the state does, and where they do, the bylaws govern. We never tell a board that it is compliant.
Our reading, to support your review, not legal advice.
Confirm with your attorney before the board acts.
Your bylaws may ask for a longer period than the state does, and where they do, the bylaws govern. We never tell a board that it is compliant. If something here does not match what your attorney reads, call (512) 222-8191 and tell us. We will correct it.