MEETING RULES: NORTH CAROLINA
North Carolina meeting rules,
between elections.
North Carolina gives a planned community and a condominium the same window: not less than 10 nor more than 60 days of notice before any meeting of the association.
Two rules stand out for a secretary: a quorum that halves at each meeting adjourned for want of one, and Robert’s Rules of Order Newly Revised as the default for association and executive board meetings.
Our reading, to support your review, not legal advice.
Confirm with your attorney before the board acts.
Reviewed on Oct 12, 2026
Read from the Internet Archive’s 2026 captures of the legislature’s own statute pages, because the legislature’s site does not serve them to an automated reader. Confirm at the legislature before your board relies on it.
NOTICE
Notice for the annual meeting in North Carolina
Days below are counted back from the meeting date. Where the statute sets a ceiling as well as a floor, the notice has to land inside the window, not simply before it.
Planned community
North Carolina Planned Community Act
| Notice | The rule | Section |
|---|---|---|
| Any meeting of the association | 10 to 60 days beforeThe association meets at least once a year. Not less than 10 nor more than 60 days before any meeting, the secretary or the officer the bylaws name sends notice stating the time and place and the items on the agenda, including the general nature of any proposed amendment to the declaration or bylaws, any budget changes, and any proposal to remove a director or officer. A special meeting may be called by the president, a majority of the executive board, or lot owners holding ten percent of the votes, or a lower share the bylaws name.How it travels: Hand-delivered, sent prepaid by United States mail to the lot’s mailing address or another the owner designated in writing, or sent by electronic means, including email, to an electronic address the owner designated in writing. | N.C. Gen. Stat. §47F-3-108(a) |
Condominium
North Carolina Condominium Act
| Notice | The rule | Section |
|---|---|---|
| Any meeting of the association | 10 to 60 days beforeThe condominium act sets the same window and the same agenda contents. The one difference is who may call a special meeting: unit owners holding twenty percent of the votes, or a lower share the bylaws name, alongside the president and a majority of the executive board.How it travels: Hand-delivered, sent prepaid by United States mail to the unit’s mailing address or another the owner designated in writing, or sent by electronic means to an electronic address the owner designated in writing. | N.C. Gen. Stat. §47C-3-108(a) |
Worked example: a meeting on Dec 1, 2026
- Planned community, any meeting of the association: for a meeting on Dec 1, 2026, notice goes out between Oct 2 and Nov 21, 2026.
- Condominium, any meeting of the association: for a meeting on Dec 1, 2026, notice goes out between Oct 2 and Nov 21, 2026.
That is arithmetic on the day counts above, nothing more. Your bylaws may ask for longer, weekends and holidays are not adjusted for, and a date is not a ruling on your meeting.
BOARD MEETINGS
Board meetings in North Carolina
Open at regular intervals
The acts stop short of opening every board meeting. At regular intervals the executive board has to give owners an opportunity to attend a portion of an executive board meeting and to speak to the board about their issues or concerns.
Owners may speak
When owners address the board, the board may place reasonable restrictions on the number of persons who speak on each side of an issue and reasonable time limits on each person who speaks.
Robert’s Rules by default
Except as the bylaws otherwise provide, meetings of the association and of the executive board are conducted under the most recent edition of Robert’s Rules of Order Newly Revised.
Board quorum
Unless the bylaws specify a larger percentage, the executive board of a planned community has a quorum for the whole meeting when persons entitled to cast fifty percent of the votes on the board are present at the beginning.
Every association
Planned communities and condominiums
| Notice | The rule | Section |
|---|---|---|
| Executive board meeting | No day count in the statuteMeetings of the executive board are held as the bylaws provide. Neither act counts days for them, so the notice period for a board meeting is whatever your bylaws say. | N.C. Gen. Stat. §47F-3-108(b); §47C-3-108(b) |
MINUTES AND RECORDS
Minutes and records in North Carolina
No day count for an inspection
The planned community act sets no number of days for a records inspection. All financial and other records, including the records of association and executive board meetings, have to be made reasonably available for examination by any lot owner and the owner’s authorized agents, as the bylaws and the Nonprofit Corporation Act in Chapter 55A require.
An annual statement within 75 days
A planned community association makes an annual income and expense statement and balance sheet available to all lot owners, at no charge, within 75 days after the close of the fiscal year. Where the bylaws name no particular records, the association keeps accurate records of all cash receipts and expenditures and of all assets and liabilities.
An account statement in 10 business days
On written request the association furnishes a lot owner, or the owner’s agent, a statement of the unpaid assessments and other charges against the lot within 10 business days. The statement binds the association, the executive board and every lot owner. The fee may not exceed $200 per statement, with up to $100 more where the request comes within 48 hours of a closing.
Owners can require an audit
Whatever the bylaws say, a more extensive compilation, review or audit of the books for the current or the immediately preceding fiscal year may be required by a majority of the executive board, or by a majority of the lot owners present and voting, in person or by proxy, at an annual meeting or at a special meeting called for that purpose.
PROXIES AND QUORUM
Proxies and quorum in North Carolina
Ten percent, in person or by proxy
Unless the bylaws provide otherwise, a planned community meeting has a quorum throughout if persons entitled to cast ten percent of the votes that may be cast for election of the executive board are present in person or by proxy at the beginning.
The quorum halves after a failed meeting
When a planned community meeting cannot do business for want of a quorum, a majority of those present in person or by proxy may adjourn it to a later date. Whatever the declaration or bylaws say, the quorum at the next meeting is one-half of what applied to the adjourned one, and it goes on halving at each further meeting until a quorum is present.
A proxy lasts 11 months
A lot owner’s proxy is void if it is not dated, ends 11 months after its date unless it names a shorter term, and is revoked only by actual notice to the person presiding over a meeting of the association.
NEXT
What to do with this.
This page adds what the election page does not: The 10 to 60 day window, the owners’ right to attend and speak at regular intervals, the halving quorum, the 75-day annual statement and the 10 business day account statement. The ballot rules for North Carolina stay where they already are, on vote.direct, and that page is linked below.
Reading a statute is not the same as running a meeting. Send us your roster and we set your community up on the phone, in one sitting. Call or text (512) 222-8191.
THE OTHER STATES
Meeting rules we have read elsewhere.
Same treatment on each: a primary source per fact, a link per citation, and the date the reading happened.
Arizona
Annual meeting notice: 10 to 50 days
California
Annual meeting notice: 10 to 90 days
Colorado
Annual meeting notice: 10 to 50 days
Florida
Annual meeting notice: At least 14 days
Nevada
Annual meeting notice: 15 to 60 days
Texas
Annual meeting notice: 10 to 60 days
Maryland
Annual meeting notice: No day count in the statute
Washington
Annual meeting notice: 14 to 50 days
Virginia
Annual meeting notice: At least 14 days
New York
Annual meeting notice: 10 to 50 days
Pennsylvania
Annual meeting notice: 10 to 60 days
Michigan
Annual meeting notice: 10 to 60 days
South Carolina
Annual meeting notice: 10 to 60 days
Connecticut
Annual meeting notice: 10 to 60 days
Idaho
Annual meeting notice: 10 to 60 days
Wisconsin
Annual meeting notice: At least 10 days
Illinois
Annual meeting notice: 10 to 30 days
QUESTIONS
North Carolina board questions, answered
How much notice does a North Carolina association have to give for the annual meeting?
The association meets at least once a year. Not less than 10 nor more than 60 days before any meeting, the secretary or the officer the bylaws name sends notice stating the time and place and the items on the agenda, including the general nature of any proposed amendment to the declaration or bylaws, any budget changes, and any proposal to remove a director or officer. A special meeting may be called by the president, a majority of the executive board, or lot owners holding ten percent of the votes, or a lower share the bylaws name. For a meeting on Dec 1, 2026, that puts the notice between oct 2 and nov 21, 2026. That is arithmetic on the statute, not a ruling on your meeting. N.C. Gen. Stat. §47F-3-108(a). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Are North Carolina HOA board meetings open to homeowners?
The acts stop short of opening every board meeting. At regular intervals the executive board has to give owners an opportunity to attend a portion of an executive board meeting and to speak to the board about their issues or concerns. N.C. Gen. Stat. §47F-3-108(b); §47C-3-108(b). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Can an owner speak at a North Carolina board meeting?
When owners address the board, the board may place reasonable restrictions on the number of persons who speak on each side of an issue and reasonable time limits on each person who speaks. N.C. Gen. Stat. §47F-3-108(b); §47C-3-108(b). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
How much notice does a North Carolina board meeting need?
Meetings of the executive board are held as the bylaws provide. Neither act counts days for them, so the notice period for a board meeting is whatever your bylaws say. N.C. Gen. Stat. §47F-3-108(b); §47C-3-108(b). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
How fast does a North Carolina association have to answer a records request?
The planned community act sets no number of days for a records inspection. All financial and other records, including the records of association and executive board meetings, have to be made reasonably available for examination by any lot owner and the owner’s authorized agents, as the bylaws and the Nonprofit Corporation Act in Chapter 55A require. N.C. Gen. Stat. §47F-3-118(a). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Do proxies count toward a quorum in North Carolina?
Unless the bylaws provide otherwise, a planned community meeting has a quorum throughout if persons entitled to cast ten percent of the votes that may be cast for election of the executive board are present in person or by proxy at the beginning. N.C. Gen. Stat. §47F-3-109(a). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Does governance.center tell us our North Carolina meeting was properly noticed?
No, and it never will. We show you the statute, the date the arithmetic produces and the section it came from, so your board and your attorney can check our work. Your bylaws may set a longer period than the state does, and where they do, the bylaws govern. We never tell a board that it is compliant.
Our reading, to support your review, not legal advice.
Confirm with your attorney before the board acts.
Your bylaws may ask for a longer period than the state does, and where they do, the bylaws govern. We never tell a board that it is compliant. If something here does not match what your attorney reads, call (512) 222-8191 and tell us. We will correct it.