MEETING RULES: CONNECTICUT
Connecticut meeting rules,
between elections.
Connecticut writes the whole meeting into one section of its Common Interest Ownership Act: ten to sixty days of notice to unit owners, five days for an executive board meeting, open board meetings and a comment period at each.
It also makes Robert’s Rules of Order Newly Revised the default for association meetings, and caps the votes one person may cast on undirected proxies at fifteen per cent.
Our reading, to support your review, not legal advice.
Confirm with your attorney before the board acts.
Reviewed on Oct 12, 2026
NOTICE
Notice for the annual meeting in Connecticut
Days below are counted back from the meeting date. Where the statute sets a ceiling as well as a floor, the notice has to land inside the window, not simply before it.
Common interest community
Connecticut Common Interest Ownership Act
| Notice | The rule | Section |
|---|---|---|
| Annual or special meeting of unit owners | 10 to 60 days beforeThe association notifies unit owners of the time, date and place of each annual and special meeting not less than ten days or more than sixty days before it. The notice lists the items on the agenda, including the general nature of any proposed amendment to the declaration or bylaws, any budget changes, and any proposal to remove an officer or a member of the executive board. Only matters described in the notice may be considered at a special meeting.How it travels: By any means described in section 47-261c of the act. | Conn. Gen. Stat. §47-250(a) |
Worked example: a meeting on Dec 1, 2026
- Annual or special meeting of unit owners: for a meeting on Dec 1, 2026, notice goes out between Oct 2 and Nov 21, 2026.
That is arithmetic on the day counts above, nothing more. Your bylaws may ask for longer, weekends and holidays are not adjusted for, and a date is not a ruling on your meeting.
BOARD MEETINGS
Board meetings in Connecticut
Open to unit owners
Meetings of the executive board, and of committees authorized to act for the association, are open to the unit owners and to a representative any unit owner designates, except during executive session. The board and its members may not use incidental or social gatherings, or any other method, to evade that.
Owners may comment
At each executive board meeting the board gives unit owners a reasonable opportunity to comment on any matter affecting the community and the association. The same opportunity applies at any meeting of the unit owners.
Executive session
An executive session may be held only during a regular or special meeting, and no final vote or action may be taken in it. Five purposes are allowed: consulting the association’s attorney on legal matters, existing or potential litigation, mediation, arbitration or administrative proceedings, labor or personnel matters, contracts and bids under negotiation where early general knowledge would put the association at a disadvantage, and matters where public knowledge would violate a person’s privacy.
How each director voted
The minutes of every executive board meeting record how each board member voted on any final action, unless the action was approved by unanimous consent or without objection.
Acting without a meeting
Instead of meeting, the board may act by the consent of not less than two-thirds of all its members, documented in an authenticated record that notes each member’s consent or nonconsent. The secretary promptly notifies all unit owners of any action taken that way. Even so, the board meets at least two times a year at the community or at a place convenient to it.
Robert’s Rules by default
Meetings of the association are conducted under the most recent edition of Robert’s Rules of Order Newly Revised, unless the declaration, the bylaws or other law provides otherwise, or two-thirds of the votes allocated to the owners present are cast to suspend those rules.
Sixty days to challenge
A board action taken out of line with the meeting section stands unless a court sets it aside. A challenge on that ground may not be brought more than sixty days after the minutes of that meeting are approved or the record of the action is distributed to unit owners, whichever is later.
Common interest community
Connecticut Common Interest Ownership Act
| Notice | The rule | Section |
|---|---|---|
| Executive board meeting | At least 5 days beforeUnless the meeting is on a schedule already given to the unit owners or is called to deal with an emergency, the secretary gives notice of each executive board meeting to every board member and to the unit owners at least five days ahead, stating the time, date, place and agenda. For a meeting that is on the schedule, the agenda is made available no later than forty-eight hours before it. | Conn. Gen. Stat. §47-250(b)(5) |
MINUTES AND RECORDS
Minutes and records in Connecticut
Five business days, two dates
Whatever the declaration or bylaws say, every retained record is open to examination, in person or electronically, and to copying by a unit owner or the owner’s authorized agent, on thirty days of notice in a record that reasonably identifies the specific records. Within five business days of receiving that notice the association gives the owner two dates on which the records may be examined or copied.
What the association keeps, and how long
The act lists eleven kinds of record an association retains, among them accounting records including reserve accounts, minutes of unit owner and board meetings other than executive sessions, the owner roster with each owner’s votes, the rules in effect, current contracts and design approval decisions. Two carry a period: financial statements and tax returns for the past three years, and ballots, proxies and other voting records for one year after the vote they relate to.
What must be withheld
Three kinds of record are withheld, not merely withholdable: personnel, salary and medical records of specific individuals unless those individuals waive it, any unredacted ballot, proxy form or other record that identifies how a unit owner voted, and information whose disclosure would violate another law.
What may be withheld
Six more may be withheld: contracts and transactions under negotiation, existing or potential litigation or dispute proceedings, enforcement matters before a governmental tribunal, privileged communications with the association’s attorney, records of an executive session, and individual unit files other than the requesting owner’s.
What a copy costs
The association may charge a reasonable fee for copies and for supervising the inspection. Copies may be sent by electronic transmission where that is available and the owner asks. The association does not have to compile or synthesize information, and what it hands over may not be used for commercial purposes.
PROXIES AND QUORUM
Proxies and quorum in Connecticut
Twenty per cent, in person or by proxy
Unless the bylaws provide otherwise, a meeting of the unit owners has a quorum throughout if persons entitled to cast twenty per cent of the votes in the association are present in person or by proxy at the beginning.
Fifteen per cent cap on undirected proxies
Except where the declaration or bylaws provide otherwise, a proxy may be directed or undirected, is void if it is undated or claims to be revocable without notice, ends one year after its date unless it names a shorter term, and is revoked only by actual notice to the person presiding. No one person may cast votes representing more than fifteen per cent of the votes in the association on undirected proxies.
The association’s proxy form
If the association hands out a proxy form, the form has to leave a blank space for the name of the proxy holder. It may also name a default proxy holder, who acts only if the unit owner fills in no one.
Board quorum, counted at each vote
Unless the bylaws specify a larger number, the executive board has a quorum for an action only if individuals entitled to cast a majority of the board’s votes are present at the time the vote on that action is taken. With a quorum present, a majority of the board members present decides, unless the declaration or bylaws require more.
Owners can require a special meeting
The association holds a special meeting if the president, a majority of the executive board, or unit owners holding at least twenty per cent of the votes, or a lower share named in the bylaws, ask the secretary to call it. If the association has not notified the unit owners within fifteen days of that request, the owners who asked may send the notice themselves.
REMOTE MEETINGS
Meeting by phone or screen in Connecticut
The board by phone or video
Unless the declaration or bylaws prohibit it, the executive board may meet by telephonic, video or other conferencing process if the meeting notice states the process and explains how unit owners may take part, directly or by gathering at a central location or conference connection, and the process lets all unit owners hear or perceive the discussion and offer their comments.
Unit owner meetings too
Unless the declaration or bylaws prohibit it, a meeting of the unit owners may be conducted by telephonic, video or other conferencing process on the same two conditions the board meets.
NEXT
What to do with this.
This page adds what the election page does not: The five-day notice and open-meeting rule for the executive board, the comment period, the five executive session purposes, the thirty-day records request with two dates offered inside five business days, and the retention list. The ballot rules for Connecticut stay where they already are, on vote.direct, and that page is linked below.
Reading a statute is not the same as running a meeting. Send us your roster and we set your community up on the phone, in one sitting. Call or text (512) 222-8191.
THE OTHER STATES
Meeting rules we have read elsewhere.
Same treatment on each: a primary source per fact, a link per citation, and the date the reading happened.
Arizona
Annual meeting notice: 10 to 50 days
California
Annual meeting notice: 10 to 90 days
Colorado
Annual meeting notice: 10 to 50 days
Florida
Annual meeting notice: At least 14 days
Nevada
Annual meeting notice: 15 to 60 days
Texas
Annual meeting notice: 10 to 60 days
Maryland
Annual meeting notice: No day count in the statute
Washington
Annual meeting notice: 14 to 50 days
Virginia
Annual meeting notice: At least 14 days
New York
Annual meeting notice: 10 to 50 days
North Carolina
Annual meeting notice: 10 to 60 days
Pennsylvania
Annual meeting notice: 10 to 60 days
Michigan
Annual meeting notice: 10 to 60 days
South Carolina
Annual meeting notice: 10 to 60 days
Idaho
Annual meeting notice: 10 to 60 days
Wisconsin
Annual meeting notice: At least 10 days
Illinois
Annual meeting notice: 10 to 30 days
QUESTIONS
Connecticut board questions, answered
How much notice does a Connecticut association have to give for the annual meeting?
The association notifies unit owners of the time, date and place of each annual and special meeting not less than ten days or more than sixty days before it. The notice lists the items on the agenda, including the general nature of any proposed amendment to the declaration or bylaws, any budget changes, and any proposal to remove an officer or a member of the executive board. Only matters described in the notice may be considered at a special meeting. For a meeting on Dec 1, 2026, that puts the notice between oct 2 and nov 21, 2026. That is arithmetic on the statute, not a ruling on your meeting. Conn. Gen. Stat. §47-250(a). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Are Connecticut HOA board meetings open to homeowners?
Meetings of the executive board, and of committees authorized to act for the association, are open to the unit owners and to a representative any unit owner designates, except during executive session. The board and its members may not use incidental or social gatherings, or any other method, to evade that. Conn. Gen. Stat. §47-250(b)(1), (2). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Can an owner speak at a Connecticut board meeting?
At each executive board meeting the board gives unit owners a reasonable opportunity to comment on any matter affecting the community and the association. The same opportunity applies at any meeting of the unit owners. Conn. Gen. Stat. §47-250(a)(4), (b)(4). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
How much notice does a Connecticut board meeting need?
Unless the meeting is on a schedule already given to the unit owners or is called to deal with an emergency, the secretary gives notice of each executive board meeting to every board member and to the unit owners at least five days ahead, stating the time, date, place and agenda. For a meeting that is on the schedule, the agenda is made available no later than forty-eight hours before it. Conn. Gen. Stat. §47-250(b)(5). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
How fast does a Connecticut association have to answer a records request?
Whatever the declaration or bylaws say, every retained record is open to examination, in person or electronically, and to copying by a unit owner or the owner’s authorized agent, on thirty days of notice in a record that reasonably identifies the specific records. Within five business days of receiving that notice the association gives the owner two dates on which the records may be examined or copied. Conn. Gen. Stat. §47-260(b). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
How long does a Connecticut association have to keep its records?
The act lists eleven kinds of record an association retains, among them accounting records including reserve accounts, minutes of unit owner and board meetings other than executive sessions, the owner roster with each owner’s votes, the rules in effect, current contracts and design approval decisions. Two carry a period: financial statements and tax returns for the past three years, and ballots, proxies and other voting records for one year after the vote they relate to. Conn. Gen. Stat. §47-260(a). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Can a Connecticut association hold its meeting online?
Unless the declaration or bylaws prohibit it, the executive board may meet by telephonic, video or other conferencing process if the meeting notice states the process and explains how unit owners may take part, directly or by gathering at a central location or conference connection, and the process lets all unit owners hear or perceive the discussion and offer their comments. Conn. Gen. Stat. §47-250(b)(7). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Do proxies count toward a quorum in Connecticut?
Unless the bylaws provide otherwise, a meeting of the unit owners has a quorum throughout if persons entitled to cast twenty per cent of the votes in the association are present in person or by proxy at the beginning. Conn. Gen. Stat. §47-251(a). Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Does governance.center tell us our Connecticut meeting was properly noticed?
No, and it never will. We show you the statute, the date the arithmetic produces and the section it came from, so your board and your attorney can check our work. Your bylaws may set a longer period than the state does, and where they do, the bylaws govern. We never tell a board that it is compliant.
Our reading, to support your review, not legal advice.
Confirm with your attorney before the board acts.
Your bylaws may ask for a longer period than the state does, and where they do, the bylaws govern. We never tell a board that it is compliant. If something here does not match what your attorney reads, call (512) 222-8191 and tell us. We will correct it.