MEETING RULES: NEW HAMPSHIRE
New Hampshire meeting rules,
between elections.
New Hampshire’s Condominium Act sets 21 days of notice for an annual or regularly scheduled owners meeting and 7 days for any other, and outside a small condominium the board meets in the open at least once a quarter, on 10 days of notice or 5 where 70 percent of owners live there full time.
Homeowners associations have no act of their own: one formed under RSA 292 runs its meetings by its bylaws, and from January 1, 2027 that chapter adds record keeping, inspection and executive session rules.
Our reading, to support your review, not legal advice.
Confirm with your attorney before the board acts.
Reviewed on Nov 10, 2026
NOTICE
Notice for the annual meeting in New Hampshire
Days below are counted back from the meeting date. Where the statute sets a ceiling as well as a floor, the notice has to land inside the window, not simply before it.
Condominium
New Hampshire Condominium Act, RSA 356-B
| Notice | The rule | Section |
|---|---|---|
| Annual or regular meeting | At least 21 days beforeThe officer your bylaws name gives each unit owner notice of the time, place and purpose of an annual or regularly scheduled meeting at least 21 days ahead. The purposes listed have to include any budget change and any proposal to remove an officer or director. A small condominium, one of 25 or fewer residential units with no possibility of conversion or expansion, follows the same 21 days.How it travels: To any mailing or email address the unit owner designates. Without one, by hand, by postage-paid United States mail, or by a commercially reasonable delivery service to the unit’s mailing address. | N.H. Rev. Stat. Ann. §356-B:37, I, VII(a); §356-B:37-a; §356-B:3, XXVII-a |
| Any other meeting | At least 7 days beforeAny other meeting of the unit owners, a special meeting included, takes at least 7 days of notice of its time, place and purpose. Either minimum may be reduced or waived for a meeting called to deal with an emergency. Only matters described in the notice may be considered at a special meeting.How it travels: To any mailing or email address the unit owner designates. Without one, by hand, by postage-paid United States mail, or by a commercially reasonable delivery service to the unit’s mailing address. | N.H. Rev. Stat. Ann. §356-B:37, I, II |
Homeowners association
RSA 292, Voluntary Corporations and Associations
| Notice | The rule | Section |
|---|---|---|
| Meeting of the members | No day count in the statuteNew Hampshire has no planned community act. A homeowners association formed as a voluntary corporation under RSA 292 is run by its bylaws, which may contain any provision for managing its affairs that state law and its articles allow. The chapter sets no notice period for a members meeting, so your bylaws govern and we cannot compute a date for you. | N.H. Rev. Stat. Ann. §292:6 |
Worked example: a meeting on Dec 1, 2026
- Condominium, annual or regular meeting: for a meeting on Dec 1, 2026, notice goes out by Nov 10, 2026.
- Condominium, any other meeting: for a meeting on Dec 1, 2026, notice goes out by Nov 24, 2026.
That is arithmetic on the day counts above, nothing more. Your bylaws may ask for longer, weekends and holidays are not adjusted for, and a date is not a ruling on your meeting.
Now yours: when is your meeting?
Type the date and see the days your notice can go out under the New Hampshire sections above. Nothing you type leaves this page.
BOARD MEETINGS
Board meetings in New Hampshire
Open quarterly meeting
At least once each quarter, and more often if the bylaws say so, the board holds an open regular meeting at which unit owners get a reasonable opportunity to comment on any matter affecting the association. The section also reaches committees authorized to act for the association, but not a committee the bylaws do not let spend association funds or sign contracts.
Closed meetings are recorded
The board may also meet in a meeting not open to unit owners, but only if that meeting is recorded. The recording is made available to unit owners on request for up to 30 days.
Not a board meeting
A gathering of board members that conducts no association business is not a board meeting, and neither is an informational session to obtain and compare vendor proposals, such as landscaping, snow removal or insurance. A motion that comes out of such a session is reviewed and voted on at the next scheduled board meeting. Social gatherings and other methods may not be used to evade the open meeting rule.
Board materials to owners
Materials handed to the board before a meeting are made reasonably available to unit owners at the same time. Unapproved minutes and matters set for executive session are the exceptions.
Executive session
Outside a small condominium, the board and its committees may go into executive session only during a regular or special meeting, and no final vote or action may be taken in it. Four purposes are allowed: consulting the association’s attorney, existing or potential litigation, mediation, arbitration or administrative proceedings, labor or personnel matters, and contracts, leases and other purchases under negotiation, bids included, where early general knowledge would put the association at a disadvantage or public knowledge would violate a person’s privacy.
Self-managed associations
In a self-managed association, board or committee meetings held expressly to carry out decisions already made in an open meeting are exempt from RSA 356-B:37, the notice delivery section and the board meeting section.
Owners may comment
At every meeting of the unit owners, too, owners get a reasonable opportunity to comment on any matter affecting the association.
Robert’s Rules by default
Unless the bylaws provide otherwise, association meetings follow the most recent edition of Robert’s Rules of Order Newly Revised.
HOA executive session, 2027
From January 1, 2027, the board and committees of a homeowners association established under RSA 292 may hold an executive session only during a regular or special meeting, and may take no final vote or action in it. Four purposes are allowed: consulting the association’s attorney, litigation and similar proceedings, labor or personnel matters, and contracts under negotiation where the board finds early general knowledge would put the association at a disadvantage or public knowledge would violate a person’s privacy.
Insider contracts, from 2027
From January 1, 2027, such an association may not contract with a company in which an owner, a director, or an immediate family member of either has a pecuniary interest unless three things happen. The interest is disclosed in writing and prominently to all members no later than the meeting notice, a majority of the votes cast at a meeting with a quorum approves the contract, and the interested person recuses from voting.
Condominium
New Hampshire Condominium Act, RSA 356-B
| Notice | The rule | Section |
|---|---|---|
| Board meeting | At least 10 days beforeUnless the meeting is on a schedule already given to the unit owners or is called to deal with an emergency, the secretary or the officer the bylaws name gives notice of each board meeting to every board member and to the unit owners at least 10 days ahead. The period is 5 days if at least 70 percent of the unit owners are full-time residents. The notice states the time, date, place and agenda. | N.H. Rev. Stat. Ann. §356-B:37-c, III |
Small condominium
New Hampshire Condominium Act, RSA 356-B
| Notice | The rule | Section |
|---|---|---|
| Board meeting | No day count in the statuteThe board meeting section does not apply to a small condominium, one of 25 or fewer residential units created with no possibility of conversion or expansion. The act sets no other notice period for its board meetings, so your bylaws govern and we cannot compute a date for you. | N.H. Rev. Stat. Ann. §356-B:37-c, VI; §356-B:3, XXVII-a |
Homeowners association
RSA 292, Voluntary Corporations and Associations
| Notice | The rule | Section |
|---|---|---|
| Board meeting | No day count in the statuteRSA 292 names no notice period for a meeting of a voluntary corporation’s board either. The bylaws govern here as well, so no date can be computed. | N.H. Rev. Stat. Ann. §292:6 |
MINUTES AND RECORDS
Minutes and records in New Hampshire
Budget summary to owners
At least once a year the board adopts a proposed budget, and within 30 days of adopting it sends every unit owner a summary, including any reserves and the basis on which they are calculated and funded. At the same time it sets the ratification meeting for a date 10 to 60 days after the summary goes out. That window is counted from the summary. The meeting still takes its own notice under RSA 356-B:37.
Minutes within 60 days
The secretary, or another designee the board authorizes, takes minutes of every owners meeting and board meeting. The board makes copies available to unit owners within 60 days of the meeting or 15 days of approving them, whichever comes first, and may do it electronically or on the association website if it tells owners the address. The board answers an owner’s written request for minutes within 15 days of receiving it.
Minutes kept three years
An electronic or paper copy of all meeting minutes stays available to unit owners for at least 3 years after the meeting. The procedure for small condominiums repeats the 60 and 15 day rules but not the three years. Either way, the board may approve minutes by email, video conference, fax or PDF.
Notice affidavit kept
For each owners meeting, the secretary or another authorized officer who sits on the board signs an affidavit, attached to the list of owner addresses on file, attesting that notice of the meeting was provided to every owner on that list. The affidavit and the list are on hand at the meeting, kept with its minutes, and open to unit owners for at least 3 years.
Profit and loss statement
Financial information is presented on a profit and loss statement, in the same format every year, and is available to unit owners 30 days before the annual meeting. It lists all revenues received in the budget year less future revenue liabilities, and all expenses by general type. If the annual meeting falls before the fiscal year ends, it shows year-to-date spending in each category, and a final year-end accounting goes to every owner within 90 days of the close of the year.
Financial records, 15 days
An owner who asks gets access within 15 days to the association’s financial information on contracts, mortgages, loans and their terms, outstanding debts, and the balances of all its accounts. Other owners’ individual accounts are left out unless a lien for unpaid assessments or fees has been recorded.
Employees and salaries
Owners may see the names of all association employees and the salaries paid from association funds, third-party service arrangements included. At a time sharing condominium salaries stay confidential unless the board and any manager consent. If an employee is related to a board member or is a former officer, the board tells the owners at the next regular or annual meeting.
Fees and website access
The section allows a fee for information requested beyond the last 3 fiscal years. An owner who asks in writing for access to the association website gets it within 15 days, at no additional charge.
HOA records, from 2027
From January 1, 2027, a homeowners association established under RSA 292 keeps eleven kinds of record, among them accounting records, minutes of member and board meetings other than executive sessions, a member list showing each member’s votes, its organizational documents, plats and current rules, current contracts and design approval decisions. Two carry a period: financial statements and tax returns for the past 3 years, and ballots, proxies and other voting records for one year after the vote.
HOA inspection, 15 days
From the same date, a member or the member’s authorized agent may examine and copy those records during reasonable business hours or at a mutually convenient time and place, on 15 days of notice in a record that reasonably identifies the specific records wanted. Copies may come by electronic transmission where available, and the association does not have to compile or synthesize information.
What HOAs may withhold
Eight kinds of record may be withheld: personnel, salary and medical records of specific individuals, contracts under negotiation, existing or potential litigation or similar proceedings, enforcement proceedings before a government tribunal, privileged communications with the association’s attorney, information whose disclosure would violate law, executive session records, and other members’ account records.
HOA copy fees
The association may charge a reasonable fee for copies, no more than the charge RSA 91-A:4, IV(d) sets for copying a governmental record. Information a member receives this way may not be used for commercial purposes.
PROXIES AND QUORUM
Proxies and quorum in New Hampshire
More than one-third present
Unless the condominium instruments say otherwise, an owners meeting has a quorum until it adjourns if persons entitled to cast more than 33 1/3 percent of the votes are there when it begins. Your bylaws may lower that to no less than 25 percent, or raise it in an association of fewer than 25 units. Time sharing condominiums fall outside this rule.
Small condominium quorum
In a small condominium the default quorum is 3 persons or persons entitled to cast more than 33 percent of the votes, whichever is greater, present at the start of the meeting.
No quorum, 60 days
If the annual meeting falls short of a quorum, the board reschedules it within 60 days and provides proper notice and proxies for the new date.
Board quorum
Unless the instruments require a larger majority, the board has a quorum throughout a meeting if persons entitled to cast more than half of its votes are present at the beginning.
Proxy caps
The owner chooses whether a proxy is directed or undirected. In an association of more than 20 units, no person may cast proxies for more than 10 percent of the votes cast, or a lower share the bylaws set. In one of fewer than 20 units, one person’s proxies may not amount to a majority of the votes.
Only the board’s forms
The board sends directed and undirected proxy forms with the notice and agenda, each with a control number tied to the list of owners entitled to vote, and checks every proxy against that list at the meeting. A proxy on any other form, or one that does not match the list, is ignored for the quorum and for every vote. A proxy lapses when the first meeting held on or after its date adjourns.
Articles printed in full
The complete text of every article to be voted on goes in the noticed agenda. An article amended during the meeting waits for the next properly noticed meeting before it is voted on.
Proxies kept three years
The board keeps every proxy delivered to it, and any independent written confirmation of one, open to unit owners for inspection for not less than 3 years from the meeting.
Owners can call meetings
The association holds a special meeting on any matter affecting the owners if the president, a majority of the board, or owners with at least 33 percent of the votes, or a lower share the bylaws name, ask the secretary to call it. If the owners are not notified within 30 days of the request, the owners who asked may notify everyone themselves.
Removing a director
Whatever the declaration or bylaws say, owners at a meeting with a quorum may remove a director or an owner-elected officer, with or without cause, when more votes are cast for removal than against. The removal has to be listed in the meeting notice, and the person facing it gets a reasonable opportunity to speak before the vote. A declarant appointee cannot be removed this way during declarant control.
Budget stands unless rejected
At the ratification meeting the budget is ratified, whether or not a quorum is present, unless 2/3 of all unit owners, or a larger number the declaration sets, reject it. A rejected budget leaves the last ratified one in place until owners ratify another. A special assessment follows the same path unless the board finds an emergency by a 2/3 vote.
Single majority owner
If a single person acquires more than 50 percent of the votes after developer control ends, changing the bylaws, budgets or any contracted property management takes a 2/3 majority. RSA 292 applies the same rule to homeowners associations established under it, other than associations that include timeshare ownership.
REMOTE MEETINGS
Meeting by phone or screen in New Hampshire
When the documents allow
Where the declaration or bylaws provide for it, the association, its committees and the board may meet by telephonic, video or other conferencing process, as long as the board meeting section, RSA 356-B:37-c, is also satisfied.
Small condominiums too
In a small condominium the declaration or bylaws may likewise allow meetings of unit owners to be held by telephonic, video or other conferencing process.
NEXT
What to do with this.
This page adds what the election page does not: The 10-day board meeting notice and the quarterly open meeting, the four executive session purposes, minutes within 60 days with 15-day answers to requests, the profit and loss statement due 30 days before the annual meeting, and the records rules RSA 292 adds for homeowners associations in 2027. The ballot rules for New Hampshire stay where they already are, on vote.direct, and that page is linked below.
Reading a statute is not the same as running a meeting. Start free in a few minutes, or send us your owner list and we set your community up with you on the phone, in one sitting. Call or text (512) 222-8191.
THE OTHER STATES
Meeting rules we have read elsewhere.
Same treatment on each: a primary source per fact, a link per citation, and the date the reading happened.
Arizona
Annual meeting notice: 10 to 50 days
California
Annual meeting notice: 10 to 90 days
Colorado
Annual meeting notice: 10 to 50 days
Florida
Annual meeting notice: At least 14 days
Nevada
Annual meeting notice: 15 to 60 days
Texas
Annual meeting notice: 10 to 60 days
Maryland
Annual meeting notice: No day count in the statute
Washington
Annual meeting notice: 14 to 50 days
Virginia
Annual meeting notice: At least 14 days
New York
Annual meeting notice: 10 to 50 days
North Carolina
Annual meeting notice: 10 to 60 days
Pennsylvania
Annual meeting notice: 10 to 60 days
Michigan
Annual meeting notice: 10 to 60 days
South Carolina
Annual meeting notice: 10 to 60 days
Connecticut
Annual meeting notice: 10 to 60 days
Idaho
Annual meeting notice: 10 to 60 days
Wisconsin
Annual meeting notice: At least 10 days
Illinois
Annual meeting notice: 10 to 30 days
New Jersey
Annual meeting notice: 10 to 60 days
Hawaii
Annual meeting notice: At least 14 days
Oregon
Annual meeting notice: 10 to 50 days
Delaware
Annual meeting notice: 10 to 60 days
QUESTIONS
New Hampshire board questions, answered
How much notice does a New Hampshire association have to give for the annual meeting?
The officer your bylaws name gives each unit owner notice of the time, place and purpose of an annual or regularly scheduled meeting at least 21 days ahead. The purposes listed have to include any budget change and any proposal to remove an officer or director. A small condominium, one of 25 or fewer residential units with no possibility of conversion or expansion, follows the same 21 days. For a meeting on Dec 1, 2026, that puts the notice by Nov 10, 2026. That is arithmetic on the statute, not a ruling on your meeting. N.H. Rev. Stat. Ann. §356-B:37, I, VII(a); §356-B:37-a; §356-B:3, XXVII-a. Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Are New Hampshire HOA board meetings open to homeowners?
At least once each quarter, and more often if the bylaws say so, the board holds an open regular meeting at which unit owners get a reasonable opportunity to comment on any matter affecting the association. The section also reaches committees authorized to act for the association, but not a committee the bylaws do not let spend association funds or sign contracts. N.H. Rev. Stat. Ann. §356-B:37-c, II, VII. Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Can an owner speak at a New Hampshire board meeting?
At every meeting of the unit owners, too, owners get a reasonable opportunity to comment on any matter affecting the association. N.H. Rev. Stat. Ann. §356-B:37, IV. Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
How much notice does a New Hampshire board meeting need?
Unless the meeting is on a schedule already given to the unit owners or is called to deal with an emergency, the secretary or the officer the bylaws name gives notice of each board meeting to every board member and to the unit owners at least 10 days ahead. The period is 5 days if at least 70 percent of the unit owners are full-time residents. The notice states the time, date, place and agenda. N.H. Rev. Stat. Ann. §356-B:37-c, III. Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
How fast does a New Hampshire association have to answer a records request?
The secretary, or another designee the board authorizes, takes minutes of every owners meeting and board meeting. The board makes copies available to unit owners within 60 days of the meeting or 15 days of approving them, whichever comes first, and may do it electronically or on the association website if it tells owners the address. The board answers an owner’s written request for minutes within 15 days of receiving it. N.H. Rev. Stat. Ann. §356-B:37, VI; §356-B:37-e, V. Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
How long does a New Hampshire association have to keep its records?
An electronic or paper copy of all meeting minutes stays available to unit owners for at least 3 years after the meeting. The procedure for small condominiums repeats the 60 and 15 day rules but not the three years. Either way, the board may approve minutes by email, video conference, fax or PDF. N.H. Rev. Stat. Ann. §356-B:37, VI, VII(b); §356-B:37-e, VI. Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Can a New Hampshire association hold its meeting online?
Where the declaration or bylaws provide for it, the association, its committees and the board may meet by telephonic, video or other conferencing process, as long as the board meeting section, RSA 356-B:37-c, is also satisfied. N.H. Rev. Stat. Ann. §356-B:37-b; §356-B:37, V. Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Do proxies count toward a quorum in New Hampshire?
Unless the condominium instruments say otherwise, an owners meeting has a quorum until it adjourns if persons entitled to cast more than 33 1/3 percent of the votes are there when it begins. Your bylaws may lower that to no less than 25 percent, or raise it in an association of fewer than 25 units. Time sharing condominiums fall outside this rule. N.H. Rev. Stat. Ann. §356-B:38, I. Our reading, to support your review, not legal advice. Confirm with your attorney before the board acts.
Does governance.center tell us our New Hampshire meeting was properly noticed?
No, and it never will. We show you the statute, the date the arithmetic produces and the section it came from, so your board and your attorney can check our work. Your bylaws may set a longer period than the state does, and where they do, the bylaws govern. We never tell a board that it is compliant.
Our reading, to support your review, not legal advice.
Confirm with your attorney before the board acts.
Your bylaws may ask for a longer period than the state does, and where they do, the bylaws govern. We never tell a board that it is compliant. If something here does not match what your attorney reads, call (512) 222-8191 and tell us. We will correct it.